§1 Name and registered office

1.1. The name of the organisation is Copenhagen Pride.

1.2. The registered office of the organisation is the City of Copenhagen.

§2 Purpose

2.1. The purpose of the association is to work to influence legislation and attitudes in society both nationally and globally to promote better conditions for sexual and gender minorities, including by organising Copenhagen Pride once a year and other events in accordance with the association’s purpose.

2.2. The association must be a member of at least one international organisation for pride organisers.

§3 Membership

3.1. Any person who agrees with the association’s purpose may be admitted as a member of the association if they fulfil the conditions for membership fees in §5.

3.2. The membership year follows the period 1 September to 31 August.

§4 Exclusion

4.1. A member who does not respect these articles of association or decisions adopted by the general meeting may be excluded from the association by the board. To expel a member, a majority of 2/3 of all board members is required.

4.2. The exclusion can be requested at an extraordinary general meeting. The request must be received by the board within eight days from the time of notification of the expulsion.

§5 Membership fee

5.1. The membership fee shall be determined by the Annual General Meeting.

5.2. The membership fee must be paid to the association’s secretariat and applies to the current membership year, cf. section 3(2).

5.3. Anyone who has provided at least 24 hours of voluntary unpaid work for the association in the period 1 September to 31 August is a dues-free member of the association in the following membership year.

5.4. It is the volunteer’s own responsibility to ensure that their hours are registered in a system designated by the board.

Stk. 5. It is the board’s responsibility to ensure that all volunteers are aware of this. The board or a person appointed by the board must supervise the system and ensure the accuracy of the volunteers’ registered hours in the system.

5.6. Volunteer hours are calculated before the end of September, and membership is granted to volunteers who fulfil the requirement in paragraph 3.

§6 General Assembly

6.1. The general meeting is the association’s highest authority.

6.2. The Annual General Meeting is held once a year in the period from 15 October to 30 November and is notified by email to all members of the association, to the latest email addresses provided to the association, by posting on the association’s website and at least one social media with at least 14 days notice.

6.3. The notice must as a minimum contain information about the time, place and deadline for submission of proposals to be considered at the general meeting.

6.4. Candidatures for the board and proposals to be considered at the annual general meeting must be received by the secretariat or chairperson no later than 10 days before the general meeting is held.

6.5. The final notice with agenda and proposals and candidates for the board must be published on the association’s website no later than 7 days before the general meeting is held.

6.6. Any member of the association, who may be accompanied by one advisor, and persons invited by the board have access to the general meeting.

6.7. To be entitled to vote, the membership fee must be paid no later than 6 weeks prior to the general meeting or the requirement for exemption from the membership fee, cf. section 5(3), must be met.

6.8. A legally notified general meeting is quorate regardless of the number of attendees

1. Any member who has the right to vote, cf. paragraph 7, has one vote.
2. Members who are entitled to vote in accordance with paragraph 7 may bring one signed proxy from one member who is entitled to vote in accordance with paragraph 7.
3. All decisions at the general meeting are made by a simple majority, with the exception of decisions on the purchase, sale and mortgaging of real estate and amendments to the articles of association, which require a 2/3 majority.
4. A written vote must take place when a member so requests and in the case of election of persons where there are more candidates than the number of positions up for election.

6.9. The agenda for the annual general meeting must as a minimum contain the following items:

1. Election of chairperson of the meeting
2. Election of a secretary
3. Election of vote counters
4. The board of directors’ report on the association’s activities in the past year
5. Approval of the accounts
6. The organisational supervisor’s report is presented for information
7. Determination of membership fees
8. Presentation of the budget
9. Proposals received
10. Election to the board of directors
11. Election of organisational supervisor
12. Election of auditor
13. Any other business

6.10. Minutes of the general meeting shall be kept as decision minutes. The minutes are approved and signed by the chairperson.

§7 Extraordinary general meeting

7.1. An extraordinary general meeting will be held if a majority of the board members so wish, if at least 2/5 of the members submit a written request to this effect or if an excluded member has requested this, cf. section 4(2).

7.2. An extraordinary general meeting shall be held no later than five weeks after receipt of the request. Notice of the meeting is sent to the member’s most recent email address provided by the member to the association, via its own website and via posting on at least one social media no later than 14 days before the meeting. The notice must contain the items to be discussed and a written motivation of these.

§8 Composition of the Board of Directors

8.1. The association is managed by a board of seven people; a chairperson, a treasurer and five ordinary board members.

8.2. It is the task of the board to

1. establish rules of procedure for the board’s work
2. Establish an executive committee

8.3. The board of directors is elected in such a way that three or four members are elected in rotation, to be elected at the annual general meeting for a period of two years.

8.4. Any member of the association who has reached the age of 15 years is eligible for election as a board member. Non-authorised persons cannot represent the association financially.

8.5. Any member of the association who is 18 years of age or older is eligible for election as chairperson and treasurer.

8.6. The chairperson and treasurer are elected first and separately so that the chairperson is elected for a two-year period in even years and the treasurer is elected in odd years for a two-year period.

8.7. If the chairperson or treasurer resigns prematurely, the board of directors shall appoint a replacement who will serve until the next annual general meeting. If the position is not to be elected that year, cf. paragraph 3, a chairperson will be elected for a one-year term.

8.8. If one or more board members resign early, a corresponding number of candidates must be elected at the annual general meeting for a period of one year. The one-year mandate is awarded based on the lowest number of personal votes.

8.9. The general meeting shall elect up to two deputies for one-year terms. If a member resigns from the Board of Directors, the alternates shall take office in the order elected until the next annual general meeting. If a board member chooses to take leave during a given period from the work of the board, an alternate will be appointed for the period in question.

8.10. If there is no deputy elected by the general meeting, the Board of Directors is self-substituting until the next annual general meeting, where the board seat must be filled with the mandate of the general meeting.

§9 The work of the board of directors

9.1. The Board of Directors constitutes a quorum when more than half of the Board is present, of which at least two must be members of the Executive Committee. Board decisions are adopted by a simple majority. In the event of a tie, the chairperson’s vote is decisive.

9.2. An executive committee is established in accordance with subsections 3 and 4.

9.3. The board constitutes itself.

9.4. If the board is complete with seven members, the executive committee consists of the chairperson, the treasurer, and a member appointed by the board.

9.5. If the number of board members drops to 6 members, the executive committee is reduced to two persons, consisting of the chairperson and the treasurer.

9.6. It is the task of the executive committee to handle the work of the board between board meetings.

9.7. The board may establish ad-hoc committees for the purpose of solving a specific task described in more detail in a mandate in cooperation with the secretariat, just as the board may enter into cooperation with other associations or companies to solve the board’s tasks.

9.8. The Board of Directors may employ and dismiss a head of secretariat. Other staff, with the exception of specialists, are hired and dismissed by the head of secretariat, if such a person is employed.

9.9. In an instruction to the head of the secretariat, the board of directors lays down the detailed framework for the secretariat’s activities in addition to what is laid down for the secretariat in the form of authorisation for the association’s financial management pursuant to section 11.

9.10. The board of directors may employ and dismiss specialised managers.

9.11. An authorised officer cannot also be a member of the board or vice versa. If a board member is appointed as an authorised officer, he or she shall resign from the board with immediate effect. If an authorised officer is elected to the board, his or her role as authorised officer ceases with immediate effect.

9.12. If the number of board members falls below 5, an extraordinary general meeting must be convened for the purpose of electing board members for the period until the annual general meeting.

9.13. No board member may hold paid positions in the association.

§10 Organisational supervisor

10.1. The general meeting elects one organisational supervisor for a one-year period.

10.2. Only a person with experience from board work in the association or a comparable organisation may be elected as organisational supervisor.

10.3. The role of the organisational supervisor is

1. To assist the board with recommendations in connection with the review, development, updating, optimisation or implementation of administrative processes, organisational processes and business procedures and to supervise compliance with these.
2. Supervise the association’s operations in relation to decisions and transactions that may have a major direct or indirect impact on the association’s finances.
3. assist the treasurer in supervising the association’s bookkeeping system and thus provide the association with increased financial security.

10.4. At the general meeting, the organisational supervisor must present a report on his/her work and assessment of the above tasks, which is subsequently taken note of by the general meeting.

§11 Subscription rules

11.1. The organisation is signed by the chairperson and the treasurer jointly. One of these can be replaced by two other board members appointed and approved by a majority of the board.

11.2. The Board of Directors may grant a power of attorney, which can never be a sole power of attorney.

11.3. The board may authorise the issuance of debit cards to trusted volunteers and employees, where the person in question is personally liable in connection with the use of the card or failure to submit supporting documents in connection with withdrawals on the card in question.

§12 Finances

12.1. The financial year is the calendar year.

12.2. The association’s accounts are audited by an auditor elected at the general meeting.

12.3. If the general meeting elects an auditor who is neither registered nor state-authorised, the general meeting shall also elect a deputy auditor.

12.4. The financial statements are presented for approval at the general meeting.

12.5. Only the association’s assets are liable for the association.

§13 Amendments to the articles of association

13.1. Proposed amendments to the articles of association can only be adopted at a general meeting if at least 2/3 of the voting members present at the general meeting vote in favour of the amendments.

§14 Dissolution

14.1. The association can only be dissolved if two consecutive general meetings decide to do so with a 2/3 majority.

14.2. If the association is dissolved, its assets must be made available to a humanitarian organisation or non-profit association domiciled in Denmark that supports purposes that are consistent with the association’s purpose as decided at the dissolving general meeting.

Adopted at Copenhagen Pride’s annual general meeting in November 2024.

Address

Copenhagen Pride
Kompagnistræde 43, 3rd floor,
1208 Copenhagen K, Denmark
CVR: 26121000

[email protected]